Background Check

The National Interscholastic Cycling Association requires that all NICA Coaches, NICA National, state League employees, Core Race Staff and Management positions comply with NICA policy on criminal background checks.  

Requirements:

NICA Coach must submit to an annual criminal background check by Verified Volunteers.

NICA National staff, state League employees, Core Race Staff and Management positions must submit to a criminal background check by Verified Volunteers. Any employee, staff or manager also in the role of coach must meet annual coach requirements.

Change in Policy:

As part of NICA’s dedication to the youth that we serve, effective October 1st, 2018 changes to our background screening policies have been made to increase the safety for our program participants and brings us into alignment with screening frequencies of most large youth organizations.

 

 

  1. Our new provider is Verified Volunteers. They are the leading background check provider in youth sports, and a subsidiary of Sterling Talent Solutions, a world leader in background check screenings. Verified Volunteers offers a “Fast Pass” option which provides coaches the ability to transfer Verified Volunteer Complete package background checks between organizations.
  2. Moving forward, NICA will be requiring coaches to pass a background check on an annual basis through Verified Volunteers. The fee to coach is: Year 1: $38.00, Years 2-6: $11.00, Year 7: $38.00

2 year grace period and transition time:

  • Coaches who underwent a background check during the 2017 season will not be required to complete NICA Verified Volunteers’ Complete Background Check until the 2019 season.  Those coaches that completed a background check in the 2018 season will not be required to complete NICA Verified Volunteers’ Complete Background Check again until the 2020 season.  At the conclusion of the grace period coaches will need to complete a NICA Verified Volunteers’ Complete (Year 1) Background Check prior to coaching with NICA.

 

  • If a coach completed a background check before the 2017 season they must complete a NICA Verified Volunteers’ Complete (Year 1) Background Check prior to coaching with NICA.

 

Please note: NICA’s new background check Implementation goes into effect October 1, 2018 for Spring Leagues and April 1, 2019 for Fall Leagues.

 

Completed background check Next Required Screening Ongoing Requirement after Year 1 background check
Prior to 2017 Season Required prior to coaching with NICA Annual background check at start of season
During 2017 Season Background check will be required in 2019 Annual background check at start of season
During 2018 Season Background check will be required in 2020 season Annual background check at start of season
New Coach Required prior to coaching with NICA Annual background check at start of season

 

The background screening process is automatically initiated during coach registration in the NICA Pit Zone. If you are a new coach or a returning coach and your grace period has expired, you will be prompted to complete a background check during your coach registration. If you have any questions, please contact coachlicensing@nationalmtb.org.

FAQ

 

How often do I have to get a background screening for NICA?

NICA requires coaches to pass a background check on an annual basis through Verified Volunteers.

How much does the background screening cost?

The fee to coach is: Year 1: $38.00, Years 2-6: fee to coach: $11.00, Year 7: $38.00

How long until I know the results of my background screening?

Typical background screens take 2-3 business days, but sometimes may take 14 days or more depending on the jurisdictions being searched. You will receive an email from Verified Volunteers confirming when your background check is complete.

May I use my Verified Volunteer Fast Pass with NICA?

Yes – if you have passed a Verified Volunteer “Complete” background check one year or less prior to your Pit Zone registration,  NICA will accept this as a year 1 background check.

I recently passed a background check with my employer. Will NICA accept this screening so that I do not have to pay to be screened again?

No. Because of privacy concerns and requirements imposed by the Fair Credit Reporting Act, there is significant reluctance to share information between organizations. There is no national clearinghouse for this type of information, nor no standard criteria by which search reports are evaluated. Two employers may make different hiring decisions based on the same information. Likewise, various youth organizations use different criteria to determine eligibility for membership.

What happens if I take time off (1 season or more) and then return to coaching?

When a coach takes one or more seasons off and then returns to register in PZ, they will start with a “Complete background check” regardless of where they left off.  

If I switch teams to I need to retake the background check?

Yes. Coaches that switch teams are prompted to redo their background check.  This is in alignment with the NICA Rulebook.

What if my background screening contains information I believe to be inaccurate?

In the event that a background screening returns information that the member believes to inaccurate, he or she will have the opportunity to dispute that information with Verified Volunteers. To protect member confidentiality and allow due process, this opportunity will precede any communication of information with NICA.

What databases does the background screening include?

The Verified Volunteers background check is based on searches using an applicants name, date of birth, address history and social security number.  The search consists of a Social Security Number Verification and Trace, National Criminal Database search, National Sex Offender Registry database search, and International Essential Report.

Background Check Review Process:

 

Each League must designate at least one person to participate in the NICA“Background Check Committee” (BCC). This is usually the League Director but may be someone designated by the League Director or by the League’s Board of Directors. The NICA BCC oversees the background check process on behalf of NICA.

Any person wishing to volunteer must consent to, and complete, a background check. Consent shall be in the form applicable to all state and federal laws.  To access background check reports on volunteers, NICA BCC will be outsourcing to a national Consumer Reporting Agency.  Adherence to the Federal Fair Credit Reporting Act (FCRA) will be followed. Under the FCRA, each volunteer will be provided a disclosure and authority to release information form in a document that consists solely of the disclosure.  A copy of the FCRA Summary of Rights will also be provided to every volunteer. If NICA BCC makes a decision not to accept a volunteer based wholly or partially on information contained in the background check report, NICA BCC will follow the Pre-Adverse and Adverse action steps as outlined in the FCRA.  All requested information must be provided by the applicant, including Social Security number, driver license number (or other government issued photo I.D. if the applicant does not drive) and date of birth.

Criminal background checks are performed on an ongoing basis throughout the year. To ensure compliance with all applicable laws, NICA BCC members  are the only people authorized to initiate, review or have access to criminal background. In all cases, the results of any criminal background check must be kept strictly confidential.

The Notice of Duty to Review Criminal Record process is initiated by the NICA BCC. When a negative determination is made, a copy of the criminal conviction report received by the NICA BCC must be sent to that volunteer applicant in an envelope marked “Confidential – to be opened by addressee only,” along with the Notice of Duty to Review Criminal Record cover letter.

If a conviction is disclosed or discovered, NICA BCC must make a decision on whether or not the applicant may be used based on the following guidelines and partial Table of Convictions. As used in this policy, the term conviction refers to a conviction entered after a trial, after a guilty plea or after a plea of no contest/nolo contendere.

Any application form that does not contain honest answers or that misrepresents the number, type or gravity of any such conviction(s) will not be approved irrespective of the nature of the offense or the time that has transpired since the conviction.

Any individual on probation or required to complete a court ordered rehabilitation or other such program following a conviction for a crime appearing on the Table of Convictions will not be considered to serve as a volunteer until all terms and conditions established by the court have been satisfied and proof of completion submitted to NICA BCC.

Any person convicted of a crime against or otherwise involving a minor at any time in the past will not be approved to be a volunteer.

Most felony convictions will result in a negative determination. Evidence of multiple convictions, either felony or misdemeanor, are likely to also result in a negative determination. Where a conviction is remote in time or where the applicant’s conduct since the conviction(s) indicates rehabilitation or lack of risk to the organization and the program, some leeway may be provided, but only with the concurrence of the NICA BCC.

Persons convicted of a crime of violence or other serious crime against a person within the prior 20 years will be disqualified from any volunteer position.

Persons convicted of sex offenses will be disqualified from volunteering.

Persons convicted of a theft related crime or fraud within the prior 15 years will be disqualified from any position involving the handling of funds, property or personal identification information.

Persons convicted of a serious substance abuse crime within the past 10 years will be disqualified from any position that leads children’s activities.

Persons convicted of less serious crimes of violence, substance abuse or one of the listed miscellaneous crimes within the past 5 years will be disqualified from any position that leads children’s activities.

In certain limited instances, NICA BCC will disqualify volunteers who have been arrested for a crime, even if the arrest later results in no charges being filed. While NICA BCC casts no judgment about any of the allegations and/or accusations in these instances, NICA BCC’s overriding and compelling interest is to provide a safe, fair and fun environment for children.

DUI: Persons convicted of driving while under the influence or other traffic/conduct related crimes within the preceding 3 years will be disqualified from holding the position of coach. Persons convicted of driving under the influence within the preceding 3 years may be accepted for other volunteer positions with the understanding that they are prohibited from driving any child or NICA volunteer other than immediate family members to or from an NICA activity.

If any discretion is exercised in the application of this policy, it must be exercised in a uniform manner, so that substantially similar convictions and circumstances result in substantially similar treatment of potential volunteers. The NICA Executive Director and the state League Director will be immediately notified when a negative determination is made, or if there are issues related to an application. The specific results leading to a negative determination must remain confidential unless the applicant is willing to reveal the results to the  League Director.

Because of the serious implications to the entire NICA organization and all leagues, teams, coaches, and student-athletes, all teams must comply with the decisions made by the NICA BCC under this policy.

Individuals disqualified or restricted by NICA BCC are not entitled to due process at the league level. Their right of review is conducted in conjunction with their Notice of Duty to Review Criminal Background.

Table of Convictions:  This is a partial list only and without limitation as to additional convictions that may be considered. Additional convictions that are disclosed by the applicant, coach, or employee or that are contained in any Verified Volunteers report may also be considered by the NICA BCC.

Violent Crimes and Serious Crimes Against a Person

Persons convicted of a crime of violence or other serious crime against a person within the prior 20 years will be disqualified from volunteering in NICA.

  • Aggravated Assault
  • Aggravated Battery w/ Firearm
  • Armed Robbery
  • Arson
  • Assault
  • Attempted Murder
  • Battery
  • Blackmail
  • Cruelty to Animals
  • Domestic Battery
  • Extortion
  • Hate Crime
  • Home Invasion
  • Hit and Run Causing Injury/Death
  • Kidnapping
  • Murder
  • Possession of Explosives
  • Preventing a 911 Call
  • Terrorism
  • Reckless Homicide
  • Robbery
  • Second Degree Murder
  • Stalking
  • Solicitation for Murder
  • Tampering w/ Food or Drugs
  • Threatening Public Officials
  • Treason
  • Unlawful Restraint
  • Vehicular Carjacking
  • Vehicular Endangerment
  • Violation of Order of Protection

Sex Offenses

Persons convicted of sex offenses will be disqualified from volunteering in NICA.

  • Bigamy
  • Child Pornography
  • Criminal Sexual Abuse
  • Criminal Sexual Assault
  • Criminal Transmission of HIV
  • Distribution/Sale of Pornography to a Minor
  • Indecent Exposure
  • Indecent Solicitation of a Child
  • Keeping a Place of Prostitution
  • Lewd and Lascivious Behavior
  • Obscene Phone Calls
  • Obscenity
  • Pandering
  • Pimping
  • Prostitution
  • Public Indecency
  • Sex with a Minor
  • Sexual Exploitation of a Child
  • Solicitation of a Sexual Act

Theft-related Crimes

Persons convicted of a theft related crime or fraud within the prior 15 years will be disqualified from any position involving the handling of funds, property or personal identification information.

  • Bad Checks
  • Bid Rigging
  • Bid Rotating & Kickbacks
  • Bribery
  • Burglary
  • Computer Hacking/Trespass
  • Embezzlement
  • Fencing of Stolen Goods
  • Forgery
  • Grand Theft
  • Identity Theft
  • Industrial Espionage
  • Interference with Public Contracts
  • Looting
  • Money Laundering
  • Misuse of Credit Card
  • Petty Theft
  • Possession of Burglary Tools
  • Receiving Stolen Property
  • Tax Evasion
  • Theft of Intellectual Property
  • Ticket Scalping

Fraud

  • Deceptive Sales
  • Fraudulent  Advertisement
  • Fraudulent Use of Access Card
  • Insurance Fraud
  • Mail and Wire Fraud
  • Odometer Fraud
  • Public Aid Fraud
  • Retail Fraud
  • Welfare Fraud

Serious Substance Abuse Crimes

Persons convicted of a serious substance abuse crime within the past 10 years will be disqualified from any coaching position, volunteer or core staff position or any position that leads children’s activities.

  • Abuse of Prescription Medicines
  • Criminal Drug Conspiracy
  • Distribution of Alcohol to Minors
  • Illegal Transportation of Controlled Substances
  • Possession of  Marijuana, more than one ounce
  • Possession of Illegal Substances
  • Sale or Manufacture of Illegal Substances

Less Serious Crimes Against a Person

Persons convicted of less serious crimes of violence, substance abuse or one of the listed miscellaneous crimes within the past 5 years will be disqualified from any coaching position or any position that leads children’s activities.

  • Criminal Threats of Death/Bodily Harm
  • Disturbing the Peace- Fighting
  • Harassment
  • Harassment of Jurors or Witnesses
  • Involuntary Manslaughter
  • Intimidation
  • Simple Assault
  • Restraining Order
  • Vehicular Manslaughter while Intoxicated

Miscellaneous Substance Abuse Crimes

  • Possession of Drug Paraphernalia
  • Possession of Marijuana (less than 1 oz.)
  • Sale of Alcohol to a Minor

Miscellaneous Crimes

  • Aggravated Discharge of a Firearm
  • Concealing or Aiding a Fugitive
  • Criminal Damage to Property
  • Criminal Trespass
  • Discrimination in Sale of Real Estate
  • Environmental Crimes
  • Gunrunning
  • Hit and Run with Damage
  • Identity Switching
  • Illegal Gambling
  • Impersonating a Law Enforcement Officer
  • Unlawful Sale of Firearms
  • Interference with Judicial Proceeding
  • Obstructing Justice
  • Legislative Misconduct
  • Resisting Arrest
  • Perjury
  • Tampering with Public Records
  • Unlawful Possession of Weapons
  • Unlawful Use of Body Armor
  • Unlawful Use, Sale, or Discharge of a Metal Piercing Bullet
  • Vandalism

Traffic/Conduct Crimes

  • Disorderly Conduct
  • Disturbing the Peace
  • Driving Under the Influence
  • Drunk in Public
  • Driving without a License/Insurance
  • Operating Under the Influence
  • Reckless Conduct
  • Reckless Driving
  • Repeated Traffic Offenses
  • Wet and Reckless Driving