NICA RACE VOLUNTEER GUIDELINES

The experience provided to NICA student-athletes is only possible because of the contributions of dozens of volunteers at each race. On behalf of our student-athletes, our coaches, league directors and the NICA team, we thank you for devoting time from your weekend and/or parents who spend time away from spectating your racing student-athlete, in support high school mountain bike racing.  Thank you also for taking the time to carefully read the guidelines for your position.  Please email your volunteer coordinator or league director if you have any questions, feedback or concerns.

ANNOUNCING ASSISTANT VOLUNTEER GUIDELINES (PDF)
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Announcing invites all racers and all family into the action. This role allows the race announcer to be organized and keep up the energy level. You’ll be giving the announcer all the information he or she needs to announce athletes as they cross the finish line. The announcing assistant needs to be quick as they cross reference rider numbers with names and schools.

COURSE SETTING GUIDELINES (PDF)
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As a course setter you will be marking the course for NICA student athletes pre-riding and racing. With the direction of the Chief Course Setter or League Director, you will be placing markings to alert riders to turns, dangers and confirm they are on course. This involves you or your assigned course marking parter to you’re your mountain bike with a backpack full of course-setting supplies: course tape, signs, zipties and small wooden stakes. You’ll have fun getting out on course with some fellow League supporters. Come well prepared with your mountain biking gear and bring clothing for a range of weather, as well as sunscreen, snacks and drinks.

COURSE MARSHAL GUIDELINES (PDF)
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Course Marshals have the most direct role in ensuring safety on the course. Course Marshals stand at key marshal points on the course to ensure everyone is safe and going the right way. Marshals have a variety of jobs ontop of their primary tasks depending on their course marshal point such as: crossing guards, league representatives for other trail users, warning riders of upcoming obstacles and givers of encouragement. Radios are provided to communicate any problems or injuries. Course Marshals also keep track of any outside support, rule violations and DNF riders. Course Marshal’s can hike or ride bikes to their marshal points.

FEED ZONE MARSHAL GUIDELINES (PDF)
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Nutrition and hydration play key roles in keeping NICA students athletes safe and performing their best on the course. Feeders are often team volunteers doing this team job for their first time. As Feedzone Marshal, you will be guiding all the parent, coach and other volunteer feeders to keep the feedzone the ideal place it is for water and food hand-offs. The Feedzone Marshal needs to have a good understanding of the NICA rules about the feedzone and carries this portion of the NICA rulebook. (These rules are printed below.) “Everyone take one step back,” “No running,” and “Only feeders in the feedzone” are a few phrases parents and coaches come to expect from the Feed Zone Marshal. Keep everything running smoothly, but be sure to keep the fun levels high and enjoying being a key role at the feedzone.

FINISH LINE SUPPORT CREW GUIDELINES (PDF)
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Finish Line Support Volunteers ensure NICA Student Athletels finish stong and make a smooth transition from competing to reuniting with parents, coaches and teammates. The finish line is often the most hectic and is the most crowded part of the racecourse. Parents and teammates are crowding around to see their athletes finish and athletes come through exhausted, fatigued, and in need of someone to corral them out of the way. Finish line support volunteers allow athletes a clear, safe exit from the race course. A quick training session meeting at the finish line will orient you in this unique part of the course.

INFIELD SET-UP GUIDELINES (PDF)
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Build the infield with a team of volunteers and race staff. A well built infield brings excitement to the event. You will be starting with placing pins and poles for snow fencing and course tape, and possibly erecting EZ UP tents. At the end of the day you will be placing flags and sponsor banners. It takes a full day, so you’ll be working with a quickly moving team. Unlike most race weekend volunteer positions you’ll learn all the skills as you go. Safety is key and we require gloves and eyewear so bring your own or use ours.

PARKING VOLUNTEER GUIDELINES (PDF)
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Be the first to welcome NICA student athletes, their families, coaches and supporters as they enter the race venue. Often there is just enough space for our growing League to park, so it’s important to park cars in an efficient manner. After parents park cars you can answer questions while setting the relaxed tone at the race. Be sure to come with layers of clothing appropriate for a range of weather, as well as snacks, water and sunscreen.

REGISTRATION VOLUNTEER GUIDELINES (PDF)
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Greet student-athletes with a smile as they check-in at registration. This is a great way to meet athletes, coaches and parents from other teams. (Please note: If your child is racing let us know as we can make accommodations to allow for you to spectate their race)

SCORING ASSISTANT GUIDELINES (PDF)
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The Scoring Assistants provide a critical role to keep track of the action moment by moment using NICA’s proprietary scoring system. The Chief Scorekeeper will guide you and the rest of the team in the positions of Data Entry, Number Caller and Hand Jammer. Be sure to come prepared with appropriate layers for a range of weather, as well as snacks and water – we also recommend a hat and sunglasses.

SWEEPER VOLUNTEER GUIDELINES (PDF)
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“Sweepers” add additional communication and emergency support out on the course. We want to ensure that every rider gets to the finish line in the safest way possible. While Sweepers enjoy riding their mountain bike around the course, they must also be willing to ride behind the tail end of a race category and tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please also check in at the volunteer tent at the time your shift begins, usually about an hour before your category starts, to receive your number plate and attend the sweeper orientation meeting.

       
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